Club Information

Constitution and Rules

1. NAME

The name of the Club shall be CLEVEDON ATHLETIC CLUB.

2. OBJECT

The object of the Club shall be to provide and foster amateur athletics in Clevedon and the surrounding districts.

3. MANAGEMENT

a). The affairs of the Club shall be conducted by a committee numbering not less than four nor more than twelve.

b). The Committee shall meet not less than six times a year and the presence of three members shall be necessary to form a quorum.

c). The Committee shall be elected at the Annual General Meeting and shall include a President, a Chairman, a Vice Chairman, an Honorary Treasurer and an Honorary Secretary.

d). The Committee shall have the power to fill any vacancies that occur amongst officers until the next Annual General Meeting.

e). The Committee shall have the power to co‐opt extra members as required, such members to be without voting rights.

4. MEMBERSHIP

a). Membership of the Club shall be confined to amateurs, as defined by the Amateur Athletics Association (A.A.A.) and the Women’s Amateur Athletic Association (W.A.A.A.):‐

An amateur is a person who, since the age of 16, has never competed for a money prize or monetary consideration in a athletic sport or game, or been in any way interested in a staked bet or wager made in connection with any athletic competition in which he or she was an entrant or competitor; who has never engaged in, assisted in, or taught, any athletic exercise for pecuniary consideration, or in any way exploited his or her athletic ability for profit and who has never taken part in any athletic competition with anyone who is not an amateur.

b). An applicant for membership must apply in writing on a form provided for the purpose and his or her election considered at the next Committee meeting.

c). The Committee shall have the power to expel any member whose subscription is six months in arrears, providing a month’s notice in writing shall have been sent to that member by registered letter addressed to his or her last known address, informing him or her of the proposed action of the Committee. The name and address of any person so expelled shall be sent to the Secretary of the A.A.A. or W.A.A.A. and shall be entered in a book (to be called the Black Book), kept for that purpose. Every person whose name has been entered in a Black Book shall be suspended from competing at meetings held under A.A.A or W.A.A.A. laws until the liability causing the said expulsion, which shall not exceed one year’s subscription, shall have been discharged.

d). Second Claim Members (as defined by the AA (WAAA Rule Book) shall be permitted to join the Club, at the Committee’s discretion, providing always that their First Claim Membership Club falls outside of the geographical boundary of Avon AAA and that such Club is not affiliated to the Avon AAA.

5. RESIGNATIONS

A notice of resignation must be in writing and shall be considered by the Committee within one calendar month of it’s receipt. Membership shall be held to have ceased on the actual date of tendering the notice, unless the member be financially indebted to the Club, in which case the acceptance may be withheld until the indebtedness has been met.

6. SUBSCRIPTIONS

a). The annual subscriptions of the Club shall be as follows:‐

Members over 20 years of age £33.00

Members 17‐19 years of age & over 60’s £16.50

Members under 17 years of age £10.00

Student Members (providing that parental income £16.50 is taken into account in the calculation of their grant)

Family Membership £50.00 (covering Husband, Wife and any children under 20 years of age).

b). All subscriptions shall be payable on election to membership and on the first of September each year thereafter.

c). The date used in defining a member’s age shall be September 1st, the first day of the Club’s Financial Year for which the subscription is payable.

d). No member whose subscription is more than three months in arrears shall be eligible to take part in any competition promoted by the Club, or compete for any Club team; neither shall be or she be entitled to vote at a General or Special meeting.

7. COLOURS

The Club colours shall be Yellow vests with 2 Black diagonal stripes.

8. ANNUAL GENERAL MEETING

a). A General Meeting shall be held within three months of the end of each Financial Year, to receive the Committee’s report and financial statement, elect officers and Committee members and deal with any other business relating to the Club’s transactions.

b). The Honorary secretary shall give every member fourteen days notice of the meeting by circular.

c). Notice of any other business which a member desires to be placed on the Agenda must be given to the Honorary Secretary at least seven days prior to the meeting.

9. SPECIAL GENERAL MEETING

a). A Special General Meeting must be called by the Honorary Secretary on receipt by him or her of a request in writing signed by six members of the Club, stating the business to be brought before such a meeting.

b). A notice convening the meeting shall be sent to all members not later than fourteen days after receipt of the request and the meeting shall be held within twenty one days of said receipt.

c). No business other than that for which the meeting was convened shall be discussed thereat.

10. EXPULSION

The Committee shall have the power to expel from the Club any member whom they deem guilty of conduct detrimental to the interest of the Club, or to Amateur Athletics generally.

11. FINANCIAL YEAR

The Financial Year of the Club shall be from the first day of September to the thirty first day of August, both days inclusive.

12. BANK ACCOUNT

a). Accounts shall be maintained with the National Westminster Bank in the name of the Club. 

b). All Cheques payable, withdrawals of each, or any other transaction which withdrawals money from the accounts must be signed by two members of the Committee who are authorised signatories of the accounts.  Any other matters, including transfers of money between accounts held by the Club, must be signed by one member of the Committee who is an authorised signatory of the accounts.

13. HONORARY TREASURER

a). The Honorary Treasurer shall keep full and complete accounts and produce such accounts for audit each year.

b). He shall also produce a Financial Statement for presentation at the Annual General Meeting.

14. AUDITORS

Two members of the Club, not being eligible to sign cheques, shall be appointed as Auditors at the Annual General Meeting. 

15. ALTERATION OF RULES

a). No alteration or addition shall be made to the Rules except at the Annual General Meeting, or at a Special General Meeting called for this purpose and passed by a two‐thirds majority of members attending the meeting.

b) Notice of any proposed amendment must reach the Honorary Secretary in writing at least seven days before the meeting.